Who we are
The White Collar Fight Club Ltd (company number 11089282) runs free boxing and Muay Thai Fight Camps in London, and Fight Nights where fighters raise money for charity. We are the data controller for the personal information described in this policy.
- Registered office9A Leicester Road, Blaby, Leicester LE8 4GR
- ICO registrationZA157866
- Contactinfo@thewhitecollarfightclub.co.uk
This policy explains what we collect, why, who we share it with, how long we keep it and the rights you have under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
What we collect
When you sign up to fight
- Your name, email address, mobile number and home postcode
- Your choice of sport, how you want to train, which sessions you can make and which camp you want to join
- Confirmation that you are 18 or over, and the name of anyone who referred you
- How you found us (for example the advert or link you clicked)
- Whether you want our Fight Camp prep series and news about future shows
When you join a Fight Camp
- Your health questionnaire (PAR-Q), Fighter Waiver Form and home address, including any medical conditions, injuries or pregnancy you tell us about
- Your date of birth, weight, training experience and any previous fight record, which we use to match you safely
- A Weight Difference Consent Form, if one is needed for your bout
- Emergency contact details
- Medical checks taken on Fight Night, such as pre-fight and post-fight medicals, and any head injury or medical suspension
- Attendance, ticket sales and fundraising progress
- Your Fight Camp Deposit payment and refund details
- Photographs and video of you training and fighting
When you buy a ticket
- Your name, email address, the tickets or table you bought and the fighter you are supporting. Tickets are sold through Eventbrite, which shares these booking details with us. Eventbrite handles your payment, and we never see or store your card details. Fighters see how many tickets have been bought for them, not who bought them.
When you message us
- Your messages and contact details if you email us or message us on WhatsApp or Instagram. Some messages are first answered by an automated assistant, which tells you it is automated and passes you to a person when needed.
When you use this website
- Basic technical information that our hosting provider records to keep the site running and secure, such as your IP address and browser type.
- How you use the website, such as the pages you visit and the buttons you tap, collected by our analytics provider. If you switch on site analytics (PostHog) and then sign up, we link that activity to your email address so we can see what helped you decide. See our cookie policy.
- Anonymous statistics about how the site is used, such as page visits and how many people reach each step of the sign-up form. No cookies are used and nothing identifies you (see our cookie policy). You can switch this off at any time in Cookie settings.
About other people
- When you give us an emergency contact, we hold their name and phone number. We only use them to contact that person if you are injured or unwell. Please let them know you have given us their details.
Why we use it, and our lawful basis
Health information is special category data. We only collect it with your explicit consent, because we cannot let anyone train, spar or fight safely without it. If you do not want to give it, we will not be able to offer you a place in camp.
Marketing
We send news about future camps and shows by email and, where you have agreed, WhatsApp. If you have joined a camp or bought a ticket, we may email you about similar camps and shows unless you opted out when you gave us your details. We only send offers from partners or sponsors if you have specifically agreed. Every email has an unsubscribe link, and you can tell us to stop at any time.
Who we share it with
We never sell your personal information. We share it only with the people and services below.
Service providers who run things for us
They work under contracts that require them to protect your information.
Others
- Fight Medics UK, our ringside medical provider, and other medical professionals and insurers, where needed to keep you safe or to handle a claim
- Our coaches, referees and photographers, so they can run your sessions, match you safely and film your fight
- Gymbox, our partner gym, so you can get into camp sessions
- Our charity partner CALM, if you fundraise for them, so they can support your fundraising. CALM handles your details under its own privacy statement.
- Partners and sponsors, only if you have specifically agreed to hear from them
- Authorities, where the law requires us to
International transfers
Some of our service providers store data outside the UK. When they do, we make sure it is protected by UK adequacy regulations or by approved contract terms such as the International Data Transfer Agreement or the UK Addendum to the EU standard contractual clauses.
How long we keep it
Your rights
You have the right to:
- Ask for a copy of the information we hold about you
- Ask us to correct anything that is wrong or incomplete
- Ask us to delete your information, unless we need to keep it for legal reasons
- Ask us to restrict or stop using your information, or object to how we use it, including for advert audiences
- Ask for your information in a format you can take elsewhere
- Withdraw your consent at any time, including for marketing and health information. This does not affect anything we did before you withdrew it.
Email info@thewhitecollarfightclub.co.uk to use any of these rights. We may ask for proof of identity, and we will respond within one month. It is free in most cases.
To stop marketing emails, click unsubscribe in any email we send.
Age
Our camps and fights are for people aged 18 and over. Tickets must be bought by an adult. Under-18s can attend Fight Nights with an adult, but we do not knowingly collect personal information from anyone under 18. Children may appear in crowd photos, but we do not use photos in which a child can be identified to promote our shows without a parent’s agreement.
Automated decisions
We do not make decisions about you using automated processing or profiling. Every match is made by our coaches.
Complaints
If you are unhappy with how we have handled your information, please tell us first at info@thewhitecollarfightclub.co.uk. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.
Changes to this policy
We review this policy regularly. The date at the top shows when it was last updated.